Macro to find next empty cell

Contents:
  1. find next empty cell and add sum formula until last row of dat
  2. How to move down to or select the next empty cell in a column in Excel?
  3. Find and Select the First Blank Cell in a Column VBA - Excel Macros

In fact, you can find many different suggestions online. Instead of trying to re-invent the wheel, in this tutorial I show you 5 of the most common examples of macros to delete blank rows or rows with empty cells quickly and easily. In addition to the VBA code itself, each macro is accompanied by a very specific explanation of how each application is structured and what the purpose of each statement is.

These thorough explanations should help you understand what the macro is actually doing and, at the same time, improve your understanding of macros and Visual Basic for Applications. Since there are several ways in which you can structure a macro to delete blank rows or rows with empty cells, at the end of this tutorial I introduce some of the ways in which you can modify any of the macros that appear here in order to be in a better position to achieve your particular objectives.

Also, since I know that there are many other ways to approach the problem, I encourage you to share your knowledge and experience in the comments at the end of this post. Let's get started by taking a look at the sample data that I use to illustrate how to delete blank rows or rows with empty cells in Excel quickly and easily by using macros…. As usual, everything that I explain in this Excel macro tutorial is illustrated with an actual example.

In this case, I use stock market data. More precisely, I used Google Finance to obtain the historical stock data for every trading day of the year of the following companies:. The data has been pasted in a single Excel workbook. You can get immediate free access to these example workbooks by subscribing to the Power Spreadsheets Newsletter.

The original table with all the information looks roughly as follows this is only a partial screenshot :. Imagine that you are working with this data set and find out that there may be some empty cells or empty rows and you need to delete those rows that are affected. As you can imagine, cleaning up such data set manually can be extremely tedious and there is a significant risk of making mistakes by, for example, missing some blank cells.

find next empty cell and add sum formula until last row of dat

Fortunately, by using a relatively simple macro, you can take very large data sets and delete whole rows that have empty cells in them or that are completely empty. Let's start taking a look at these macros…. Let's assume that you're getting ready to analyze the performance of the stocks of Microsoft, Google, Apple and Amazon during Your boss needs to get a rough idea of how these shares performed during before a meeting he has in half an hour. You rush to your computer, open the Excel workbook that contains all the information but….

You notice that somebody in your office got to the data before you and accidentally deleted some of the closing prices of Microsoft's share price. To be precise, instead of the days of data, you only have days of data in this particular column. To top it off, your Internet connection is not working properly so you won't be able to replace the data by getting it from Google Finance on time before your boss' meeting.

After going to the desk of the co-worker who accidentally deleted the data and yelling at him, you go back to your cubicle. You're not really sure how to explain to your boss that you won't be able to deliver the data he needs before his meeting. If you know the range in which you want to search for blank cells and, based on that result, delete whole rows, the macro below suggested by rs2k at Mr.

This particular macro deletes an entire row if there are any blank cells in the range that is specified in the VBA code. In the example, you can use the macro to delete all the rows for which Microsoft share's closing price is missing. As explained by Microsoft here , On Error statements do the following:. The main reason to use On Error statements is to trap errors, handle them and improve the user experience.

If a run-time error happens and there is no On Error statement, the error is fatal. Execution of you macro stops and Excel displays an error message. Using an On Error statement in you VBA code lets you bypass Excel's built-in error handling and use your own error-handling code. The full statement above is an On Error Resume Next error handler. These particular type of error handler is commonly used, among others, when you're expecting errors and know how to handle them.

As explained by Microsoft here , the On Error Resume Next error handler works by instructing Excel to continue the execution of the macro with the statement that follows that where the error occurred. In particular, if the range in which the macro searches for blank cells doesn't actually have any empty cells, there will be a run-time error and Excel stops executing the macro unless there is an appropriate error handling routine. On Error statements are generally applicable to all subsequent statements in the VBA code until the statement is disabled by the On Error GoTo 0 statement.


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Select activates that particular object so that, in the next step, you can use the Selection property. In the example where you need to search for blank cells in the column where the closing prices of Microsoft's stock is, the relevant range is from cell E6 to cell E as shown in the 2 screenshots below. This statement is slightly longer than the previous ones, so let's examine each of its elements separately.

VBA Excel Find Last Row With Data with Range End Function and Do Loop for Finding Next Empty Cell

This is known as a Range. SpecialCells method. The purpose of the Range. SpecialCells method is to get an object in this case a range representing the cells that match the type and value that are set forth within the parenthesis. To understand this definition, let's take a look at the usual syntax of the Range. When applied to the Excel worksheet with the stock data for Microsoft, Google, Amazon and Apple, this particular statement returns an object that represents all the blank cells in the range between cells E6 and E the column where the closing price of Microsoft's share appears.

How to move down to or select the next empty cell in a column in Excel?

The EntireRow property returns an object which, as you may expect, is an entire row or several entire rows. SpecialCells xlCellTypeBlanks. As a consequence, in the example I have been using, the EntireRow property returns all the entire rows that contain empty cells in the range of cells E6 to E where the closing prices of Microsoft's shares are.

In the example above, the object that is deleted are the entire rows that contain empty cells in the column where Microsoft's closing price is displayed. As you probably know by now, what this macro does in a nutshell is the following:. The macro includes an On Error Resume Next error handler for purposes of guaranteeing that the program execution doesn't stop, for example, in case the macro doesn't find any empty cells in the range that you've asked it to search in. Finally, let's go back to the example where you're preparing a summary of the performance of the stocks of Microsoft, Google, Apple and Amazon during for your boss.

Notice how the rows with empty cells in column E Microsoft stock's closing price , such as rows 11 and 20, are deleted. Therefore, as suggested by erik. The purpose of a With…End With statement is to simplify the syntax of the macro by executing several statements, all of which refer to the same object or structure. You can find an example of a very simple With…End With statement in this Excel macro tutorial for beginners.


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If you're wondering why it may be advisable to avoid using the Select method and the Selection property , I provide you some reasons at the end of this section. Let's take a look at each of the lines of code to understand what is the process followed by this macro. I continue working with the example where you're trying to fix the Excel worksheet that has the daily prices for the stocks of Microsoft, Google, Apple and Amazon during and need to delete certain rows depending on whether the closing price of Microsoft's share appears or not.

This is an example of the Range. Value property in action. This property returns or sets the value for a specified range. Since the line is located within the With…End With statement, it makes reference to the cell range between E6 and E Can you see what is going on here? Why does the statement include. Value on both sides of the equal sign?

As you may imagine, the effect of this type of statement is to set the values of the range equal to their current values. Therefore, those cells aren't taken into consideration during the deletion process. As explained by the source of this macro, erik. Those blanks can then be used by the macro for purposes of determining which rows to delete.

Since this line is located inside the With…End With statement, it makes reference to the objectExpression that appears on the opening of the statement. SpecialCells xlCellTypeBlanks?


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In the example that I have been using, this means all the blank cells in the column where the closing price of Microsoft's share appears. As you can see, the effect is the same and the process is very similar; but its not exactly the same. You'll be happy to know that, coming back to the example, and the challenges you're facing at the office when trying to prepare a summary of the performance during of the stocks of Microsoft, Google, Apple and Amazon, this new macro achieves the same final result as Macro 1. Take a look at the image below to confirm that the rows where Microsoft share's closing price is missing are deleted.

There are many reasons why. Select is avoided, including the facts that it can slow down your macros and increase the risk of run-time errors.

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Find and Select the First Blank Cell in a Column VBA - Excel Macros

Let's take a look at a third possibility for deleting rows when some of the cells are blank. The following code is suggested at ozgrid. Let's take a look at each of the lines of code to understand what is the process followed by this macro, and how it differs from the ones that we've examined before.

You already know that this is an On Error statement which specifies that, when a run-time error occurs, Excel should continue executing the statement that follows that where the error occurred. SpecialCells xlBlanks. In order to avoid the execution of the macro being stopped due to this expected run-time error, On Error Resume Next is used to allow the execution of the application to continue.

That means I just want the value that the cell contains. These articles are great, they are of help understanding the different approaches to address the need to find information. It appears you are referencing two different sheets to find the last row. Just thought I would share this with you and other readers see sub below. Find method with great success, but as you mentioned, it is a lot to type out and set up.

As you mentioned in your article, you can ignore the last two, as MatchByte is not relevant except for obscure language characters and unless you are finding cell or font formats, then SearchFormat can be ignored. At first, I thought I would need two comma placeholders at the end of the argument list for MatchByte and SearchFormat , but I discovered it works without them..